Free Up Virtual

Office Management Services

Office Management and Administrative Support for Wellness Clinics

Office Management Services Package

Free Up your time now!

Let us take care of all the details and then some so your office or wellness clinic operates smoothly and professionally. From booking appointments with clients to taking care of your online presence, to training any contract workers/employees, we’ve got your back with our Clinical Management Services.

Clinical Management - Office Management for Wellness Clinics

This package is perfect for you, if you are looking for a dedicated Clinical Office Manager and Administrative Assistant team who are familiar with Jane software. 

 

 

Includes everything in the Core Admin Package:

  • Email Management

    Including email organization, filtering and replies for inbound email inquiries.

  • Calendar Management

    Including organizing appointments (Google Calendar, Calendly, etc.)

  • Shared Drive Organization

    So you can easily find what you are looking for in your day to day.

  • Newsletter and Blog Management

    Including copy editing, design and, and posting (content not included).

  • Basic Bookkeeping

    Including MS Excel, Google Docs and Wave Bookkeeping.

  • Document Creation

    In Google docs, Canva, MS Office.

  • Social Media Scheduling

    For Instagram, Facebook, LinkedIn and Twitter.

As well as Social Media Management:

  • Graphics Creation in Canva

    We'll keep you on brand with graphics creation using Canva for all your social media needs.

  • Caption Editing

    We'll ensure your message is succint and clear for your target audience.

  • Hashtag Research

    We'll do hashtag research to ensure you capturing your ideal client's attention with appropriate and trending hashtags.

  • Follower Engagement

    We'll respond to follower comments and ensure the ongoing engagement of your social media channels.

PLUS…

  • Client Support

    Including answering client inquiries and scheduling appointments via Grasshopper, Google Voice and email. Handling escalated client issues.

  • Payment Processing

    Including following up on billing issues/outstanding payments.

  • Human Resources Support

    Including set up of new staff in Jane, assistance with the hiring process, onboarding and training new/existing staff and contract workers.

  • Administrative Support

    Including organizing and creating new documents and, implementing new systems and procedures.

  • Website Updates

    Updates and changes to website (Wix, Squarespace, GoDaddy and WordPress.

Investment: Starts at $400 per month

Ready to work together?

Feedback from some of our Happy Clients:

I recently started my private practice, Rise Psychotherapy. Ashley has been a big part of helping me grow and establish my business and she has been incredible. She has been super professional, supportive and kind throughout this exciting – but overwhelming process. I would highly recommend Free Up!

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Sabrina Freer

Rise Psychotherapy

Ashley was recommended to our centre and described to be a warm, reliable administrative support. This is an understatement! Ashley provides exceptional support to our clinic by taking on the responsibilities of managing schedules, emails, phone calls and so much more. She does all of this with such a welcoming, empathic demeanour. She has taken initiative in sharing her thoughts around how we can make things more organized and efficient in our practice, which has been proven to be invaluable! Our practice would not run without the support of Ashley and her team.

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Ashley has been amazing support for my private practice (Healing Roots Therapy), in both supporting my clients and managing admin tasks. She has provided efficient support in organizing our emails and billing and has created and suggested easier ways of navigating administrator tasks. I would highly recommend her support for anyone who is looking for a virtual assistant who would be able to transform the daunting administrator tasks within their practice.

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As a creative person who also owns a business I will be the first to admit that I lack the capacity and interest to organize myself, my inbox, and the schedules of all of my Freelancer‘s. Ashley has not only helped to keep everything in order with my company, she is also a huge reason why we are able to keep growing at a steady pace. 

I am able to spend time on the things that I enjoy doing (including relaxing at home with my son) while feeling confident that my company is in the hands of someone who cares about my success as much as I do.
I would highly recommend hiring Free Up for any virtual assisting needs. Whether it’s keeping track of emails and clients, completing scheduling and contracts, or suggesting and implementing ways to stay organized, Ashley is the VA for you!

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Paje Pokjowy

HONOR Beauty

Ashley and her team are amazing to work with and are always there to support me when I need it!

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Working with Ashley and her team has given me a chance to do more in my business, help more clients feel happy and healthy, and educate my colleagues on a more regular basis. Ashley cares about my business and is always making amazing suggestions to teach me how to grow.

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Shoshana Chaim

Plant Trainers

“I can’t say enough good things about Ashley! She has been a lifesaver for me and my biz this past year. She is brilliant with creating social media graphics, being extremely organized and is super friendly. Her high standard of professionalism also shines through. She is great for small and big contracts. Truly — if you need support, she’s your go-to person.”

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OMG! Ashley Hughes is amazing! She is well organized and helps keep ME organized! Her graphic design ability is stellar! She has business savvy and is a pleasure to work with. I appreciate how she makes me look good and makes my business better. Thank you Ashley!

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Heather Phillips

Coach Heather Phillips

Ashley has been an incredible asset to my business since starting work with her this year. She’s taken so many tasks off my plate so I can focus on building my business strategy and work in my genius zones. If you’re considering a VA for your business, give her a call!

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Charlotte Steinschifter

Schift & Co.

Ready to work together?